Equipment: The DJ equipment is bought and hosted / maintained by the club president, and he has the ultimate decision authority.
All requests for using the equipment go to him for financial discussions. The aim is to hand over the DJ equipment step-by-step to the DJ club by returning the financial efforts back to the owner in order to have the club own the equipment. All event requests which are coming to a club member shall be evaluated and approved by the club president and treasurer. Preferred are charged events, as they pay back the club efforts. The club is a non-profit organization. No club member can benefit financially. All incomings are flowing back to the club accounts.
Exemptions for non-charged events are possible, but first, an internal discussion and approval process has to be done. All financial aspects shall be communicated to the requester by the treasurer and president only. Exemptions can be Club-owned events, like Sounds of Summer. A party where all DJs are invited to join. Charity events. Or the event requester provides back value, like a crowd of people, or a service (example: an event stage whenever needed). The equipment shall be only used for club-approved events. Club members shall take care of the equipment as it would be their own possession. Any damage must be reported to the club president.
Renting equipment is now possible for a usage fee. The renter is responsible for any damages that occured during the rental time and has to reimburse the club to compensate the equipment repair / replacement.
One yearly meeting has to be done for officers’ election and updating decisions, like the T&Cs. Furthermore, the president can call out for more meetings during the year, if required.
DJ gathering is every Thursday from 7 pm to midnight in ECC3.
Decisions will be made democratically, meaning the majority of voters have to agree. The voters are only active members, who want to vote. One specialty is the DJ equipment. As it is currently owned by the president, he has the final word on equipment-based decisions.
This Charter must be read and agreed on by a minimum of 80% of active members.
An active club member is a DJ, who actively participates in club efforts. This can be by supporting the club events and efforts by organizing, transporting, installing, repairing, improving, etc. Playing as a DJ at an event also counts but shall not be the one and only action. This is the fun part and letting others do the hard work is unfair. A DJ, who only plays and does not support other club activities is seen as an inactive club member. He is welcome to participate in every event, but he will not have the full benefit of being an active club member.
Promotion effort: Making flyers and videos, creating/updating the club websites, and bringing
in new gigs.
Repairing and cleaning equipment
Transportation effort
Equipment installation & de-installation
Moderation
Light jockey (on an event, but also programming new scenes)
Backstage support during an event. Buffer in-between the crowd and the playing DJ.
Shopping Tour
Training of other DJs